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Malaria Consortium Uganda Jobs – Graduate Administrator

Job Title: Administrator – Malaria Consortium Uganda Jobs 

Organization: Malaria Consortium Uganda

Dept: Admin

Salary: USD 13,517 per annum

Duty Station: Moroto

Job summary:

Malaria Consortium Uganda Jobs: The administrator is responsible for the management of the reception, provide administrative and logistics support to the office as well as supervising the Office Assistant and Drivers.

Malaria Consortium Uganda Profile:

Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the prevention, control and treatment of malaria and other communicable diseases among vulnerable populations. We have increasingly found our work on malaria can be effectively integrated with similar public health interventions for greater impact and have therefore expanded our remit to include child health and neglected tropical disease interventions.

Scope of work:

The administrator is responsible for the management of the reception area, receiving visitors, managing the central office phone, directing visitors and proving any administrative related support to the team. He/She supervises the Office Assistant and Drivers.

Key working relationships:

The Administrator reports to the Regional Coordinator. She/he will interact with all staff and visitors and are responsible for the reception area. She/he will also interact with the operations team at the Kampala office for administrative and logistics guidance

Key accountabilities

1. Administration and Logistics support (70%)

  • Make sure that all offices are kept clean at all times including the washrooms by providing adequate supervision to the support staff responsible for office cleaning
  • Ensure that the office cleaners and kitchen staff are performing to the required standards
  • Ensure that the compound has a tidy and professional appearance including gardening
  • Report any building and maintenance issues to the line manager
  • In charge of stores both for project and office supplies
  • Manage vehicles and drivers including review of vehicle records
  • Coordinate vehicle hire as and when necessary
  • Asset management and maintenance of register
  • ICT: Liaise with IT support service firms to offer regular professional advice, IT support to staff in a timely manner that does not interfere with staff work. Log all complaints and follow progress closely; raise to a manager if service is not forthcoming
  • Generator service/maintenance
  • Procurement of office and project supplies (with guidance of the Regional Coordinator)
  • Supervise and ensure that the office buildings and compound are kept in a clean and tidy way. Report any building and maintenance requests in writing to the Regional Coordinator
  • Receive, analyse, code and prepare request for payment for water, electricity, staff telephone and security bills
  • Supervise the Drivers and Office assistant

2. Ensure that the front desk represents the organization to the visitors in a professional manner (25%)

  • Make sure that the front desk is staffed at all times during the working hours
  • Receive incoming calls to the office and transfer to requested person
  • Make outgoing calls from Malaria Consortium and connect to requested person
  • Receive parcels and give them to owners, and also send parcels

Other (5%)

  • Ensure that the First Aid Box is fully stocked at all times and fire extinguishers are working
  • Book accommodation for staff members from upcountry offices
  • Ensure that the stationery store is always fully stocked, and request for more items as needed

Qualifications and experience:

  • Bachelor’s degree in Information and Office Management/ Office Administration or related
  • Minimum of 1 years’ experience in the field of administration
  • Experience in managing a reception, switchboard and/or customer care
  • Computer literate
  • Previous experience in office management
  • Possess good understanding, knowledge and experience in document control and management
  • Ability to effectively manage time and resolve crises
  • Excellent interpersonal and communication skills
  • Good Excel and other software skills
  • Attention to detail

How to Apply:

All interested candidates who wish to join our organization should apply online at the link below.

Click Here To Start Application

Deadline: 20th September. 2019

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