Action Against Hunger is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children. We ensure families can access clean water, food, training, and health care. We enable entire communities to be free from hunger. With more than 6,500 staff in over 45 countries, our programs reached 14.9 million people in 2015.
About the Programme
Action Against Hunger began its work in Uganda since 1980 in response to famine conditions in the Karamoja Region where we saved the lives of undernourished children while building the capacities of the community. We have been continuously operating in Uganda for the last 22 years delivering interventions in nutrition, WASH and Food Security and Livelihoods. For the last three years and with the same aim of saving lives and empowering the community, we have been working in the Northern part of Uganda to save lives of refugees and host communities while providing long term solutions to hunger. We are currently operating in and around Bidibidi, Kyangwali, Adjumani and Kyriandongo refugee settlements. Some of the major donors we have worked with include but not omitted to, ECHO, DFID, SIDA, WFP, UNICEF, EUTF and French Embassy, Church of Sweden.
The Data Clerk will oversee monitoring and evaluation activities under WFP grant. You will contribute to ending world hunger by supporting data collection in line with donor requirements and Action Against Hunger programme strategy.
Roles and Responsibilities:
Prepare source data for computer entry by compiling and sorting information; establishing entry priorities.
On a daily basis enter nutritional data and beneficiary lists in to the databases
Troubleshoot, clean and validate data before entry into the database. The database is to be updated with data in a timely manner and keep the immediate supervisor updated
Process and validate source documents by reviewing data for completeness and accuracy; resolving inconsistencies by using standard procedures or returning incomplete documents to the program team and M&E Officer.
Secure information by completing database backups in one central location with the M&E Officer
File and archive questionnaire in hard/paper copy and computer electronic copy of data collected
Code beneficiary names and lists appropriately
Keep minutes of the program meetings and regular reports
Classify field office files for onward submission for archives
Submit a monthly report to a supervisor in a timely manner
Uphold quality checks at all times to eliminate errors in data captured and shared
Maintain confidentiality of all data in his/her custody
Focus attention to detail and pose queries to / inform field teams of areas that need improvement for immediate correction
Gender Equality Commitments
Foster an environment that supports values of women and men, and equal access to information.
Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
Respect beneficiaries’ women, men, children (boys and girls) regardless of gender,
sex orientation, disability, religion, race, colour, ancestry, national origin, age, or marital status.
Value and respect all cultures.
The position will be a budget holder of program-related costs, manage the Budget Follow Up regarding project implementation with the support of the Field Coordinators for both programme and support functions of the project under implementation.
While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions, Travel and Environment
The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.
Qualifications, Skills and Experience:
The ideal applicant should have at least Diploma in statistics, Information Technology, Computer Science, Secretarial Studies, Records Management or related disciplines.
At least 1+ years of experience in supporting research, data collection, data entry or nutrition project implementation in a busy organization/ humanitarian setting
Excellent spoken and written communication skills in English.
Excellent attention to detail; flexibility and teamwork
Extremely organized and rigour
Can work independently;
Able to meet strict deadlines;
Proficiency in relevant computer applications, particularly MS Word, MS Excel and Access.
Proficiency in NACs/ ENA, a strong advantage computer-related skills, including typing, scanning, e-mailing, file uploading, file management;